Notion and Loom Integration Guide

Overview

Notion has become the go-to workspace for teams managing documentation, wikis, project tracking, and knowledge bases. Loom, meanwhile, has emerged as the standard for asynchronous video communication—perfect for recording quick tutorials, process walkthroughs, and team updates without requiring live meetings.

The integration between these two platforms is straightforward: you can embed Loom videos directly into Notion pages. This means your team’s video library lives alongside your written documentation, creating a richer, more accessible knowledge base. Instead of hunting through email threads or Slack messages for that one video tutorial, team members find everything in one searchable Notion workspace.

How the Integration Works

• Embed via URL: Copy your Loom video’s shareable link and paste it into a Notion page. Notion automatically recognizes the URL and renders the video as an embedded player.
• No authentication required: Unlike some integrations, you don’t need to connect API keys or authorize accounts. If the Loom video is shareable, it embeds in Notion.
• Video stays in Loom: The actual video file remains hosted on Loom’s servers. Notion simply displays the embedded player, so you maintain all Loom’s features (transcripts, sharing controls, analytics).
• Searchable metadata: While Notion doesn’t automatically index video content, you can add descriptive text, titles, and tags around the embedded video to make it discoverable within your Notion workspace.
• Works across Notion blocks: Embed videos in database entries, toggle blocks, columns, or standard pages—giving you flexibility in how you organize your video content alongside other documentation.

Key Features & Capabilities

• Centralized training library: Build onboarding documentation where new hires watch embedded Loom videos explaining workflows, software tools, and company processes without leaving Notion.
• Process documentation with video: Pair written step-by-step guides with Loom recordings showing the exact same process in action, reducing ambiguity and support requests.
• Async team communication: Record a Loom video explaining a decision, update, or complex concept, embed it in a Notion page, and share the link—team members in different time zones can review at their convenience.
• Product feedback and demos: Product teams can embed Loom videos of feature walkthroughs or user testing sessions directly into Notion project pages for stakeholder review.
• Preserved video analytics: Loom’s built-in analytics (view counts, watch time, viewer list) remain active even when the video is embedded in Notion, so you can track engagement.
• Easy updates: If you need to re-record a tutorial, simply generate a new Loom video and update the embedded link in Notion—no need to re-upload or manage multiple versions.

Setup Difficulty

Easy (5 minutes, no code required)

This integration requires no configuration, API keys, or technical setup. Record or find a Loom video, copy its shareable link, open a Notion page, paste the link, and Notion automatically embeds it. The only prerequisite is that the Loom video must have sharing enabled so it’s accessible to your intended audience.

Step-by-Step Setup

1. Record or access your Loom video: Create a new Loom recording or navigate to an existing one in your Loom library.
2. Copy the shareable link: Click the “Share” button in Loom and copy the video link. Ensure the sharing settings allow your intended audience to view it (public, private with password, or shared with specific people).
3. Open your Notion page: Navigate to the Notion page where you want to embed the video.
4. Paste the link: Type “/” to open Notion’s block menu, or simply paste the Loom URL directly into the page. Notion will recognize it and offer to embed it.
5. Confirm the embed: Click “Embed” or press Enter. The Loom video player will appear on your Notion page, ready to watch.
6. Add context: Write a title, description, or tags above or below the video so team members understand what they’re about to watch.

Limitations to Know

• No automatic syncing: Notion doesn’t pull metadata from Loom (like transcripts or captions) automatically. You’ll need to manually add descriptions or transcripts to your Notion page if you want them searchable.
• Sharing permissions matter: The embedded video respects Loom’s sharing settings. If you restrict the video to certain people in Loom, only those people will see it in Notion.
• No two-way updates: Changes made to a Loom video (like re-recording) don’t automatically refresh in Notion. You’ll need to update the embedded link manually if you replace the video.
• Limited customization: You can’t customize the embedded player’s appearance or controls—Notion uses Loom’s standard embed format.

Alternatives to Native Embedding

If the native embedding doesn’t meet your needs, consider these options:

• Zapier or Make (formerly Integromat): These automation platforms can trigger actions when new Loom videos are created, such as automatically creating a Notion database entry with the video link and metadata. This is useful if you want to automatically catalog every video your team records.
• Loom’s browser extension: Loom offers a browser extension that lets you capture and record directly from web pages. You can use this to record Notion pages or processes, then embed the resulting videos back into Notion.
• Notion API + custom integration: For advanced teams, Notion’s API allows you to programmatically create pages and embed content. You could build a custom tool that pulls Loom videos from a specific folder and creates organized Notion entries with embedded videos.

Real-World Use Cases

Onboarding: HR teams create a Notion onboarding checklist with embedded Loom videos for each step—from setting up email to navigating internal tools. New hires work through the checklist at their own pace, watching videos as needed.

Knowledge Base: Support teams record Loom videos answering frequently asked questions, then embed them in a Notion FAQ database. Customers and team members can search by topic and watch the relevant video without opening a support ticket.

Product Management: Product managers embed Loom recordings of user testing sessions, feature demos, and roadmap walkthroughs in Notion project pages. Stakeholders review videos asynchronously and leave comments in Notion.

Engineering Documentation: Engineering teams record Loom videos explaining complex code reviews, architecture decisions, or deployment processes, then embed them in Notion alongside written documentation and diagrams.

Frequently Asked Questions

Can I embed a Loom video if it’s password-protected?

Yes, but viewers will need to enter the password when they click the embedded video. Make sure your Notion audience knows the password, or consider using Loom’s “share with specific people” option instead, which is more secure.

Will the embedded video count toward my Loom storage limits?

No. Embedding a Loom video in Notion doesn’t create a copy or consume additional storage. The video remains in your Loom account, and Notion simply displays it. Your Loom storage usage is based only on videos you’ve recorded.

Can I search for video content within Notion?

Notion’s search function won’t index the video content itself (what’s said in the video). However, you can make videos discoverable by adding descriptive titles, tags, and text around the embedded video. Some teams manually add transcripts or bullet-point summaries in Notion to improve searchability.

What happens if I delete a Loom video?

The embedded video in Notion will no longer play. The embed will show an error or blank player. Always keep a backup or archive important videos before deleting them from Loom.

Disclaimer

Integration features and capabilities may change as Notion and Loom release updates. This guide reflects the current state of the integration as of publication. Always verify current embedding options and sharing settings on Notion’s and Loom’s official documentation pages before implementing this integration in a production environment.