Fireflies.ai and Zoom Integration Guide

Overview

Fireflies.ai is an AI-powered meeting assistant that captures, transcribes, and analyzes video calls. Zoom is the industry standard for video conferencing. Together, they create a seamless workflow where every Zoom meeting is automatically recorded, transcribed, and indexed—without manual setup for each call.

This integration is particularly valuable for teams that hold frequent meetings and need searchable records, compliance documentation, or quick access to discussion points without rewatching entire recordings.

How the Integration Works

• Automatic Recording: When you enable Fireflies.ai in your Zoom account, the bot joins your scheduled meetings and records the audio and video feed directly from Zoom’s infrastructure.
• Real-Time Transcription: As the meeting progresses, Fireflies.ai transcribes speech to text using machine learning models, capturing speaker identification and timestamps for each contribution.
• Meeting Summary Generation: After the call ends, the platform automatically generates an AI-powered summary highlighting key decisions, action items, and discussion topics.
• Searchable Archive: Transcripts and recordings are stored in your Fireflies.ai workspace, where you can search by keyword, speaker, or date to find specific moments across all your meetings.
• Integration via OAuth: Setup uses Zoom’s OAuth authentication, meaning you authorize Fireflies.ai once and it gains permission to join your Zoom meetings without requiring manual invitations or passwords for each call.

Key Features & Capabilities

• Automatic Meeting Capture: Fireflies.ai joins Zoom meetings without cluttering your participant list, recording and transcribing in the background while you focus on the discussion.
• Speaker Identification: The integration identifies who is speaking throughout the meeting, labeling each speaker in the transcript so you can quickly find contributions from specific team members.
• Action Item Extraction: AI automatically detects and flags action items mentioned during the call, making it easy to create task lists without manual note-taking.
• Searchable Transcripts: Find any discussion point across your entire meeting history using keyword search—no need to scrub through video recordings.
• Compliance and Audit Trail: Permanent, timestamped records of all meetings provide documentation for regulatory requirements, dispute resolution, or internal audits.
• Integration with Slack and Email: Share meeting summaries and action items directly to Slack channels or email, keeping distributed teams aligned without requiring them to log into a separate platform.

Setup Difficulty

Easy (5–10 minutes, no code required)

Setting up Fireflies.ai with Zoom involves three simple steps: create or log into a Fireflies.ai account, navigate to the integrations or settings page, select Zoom, and click “Authorize.” You’ll be redirected to Zoom’s OAuth consent screen, where you grant Fireflies.ai permission to access your Zoom account. Once authorized, Fireflies.ai will automatically join your scheduled Zoom meetings going forward. No API keys, webhooks, or developer involvement needed.

Alternatives & Workarounds

If the native Fireflies.ai–Zoom integration doesn’t fully meet your needs, consider these options:

• Zapier or Make: Use workflow automation platforms to trigger actions based on Fireflies.ai meeting summaries—for example, creating a task in Asana when an action item is detected, or logging meeting data to a Google Sheet.
• Zoom’s Native Recording + Manual Upload: Use Zoom’s built-in cloud recording feature and manually upload the file to Fireflies.ai for transcription, though this requires extra steps and loses real-time transcription benefits.
• Alternative Meeting Assistants: Products like Otter.ai, Gong, or Microsoft Teams’ built-in transcription offer similar functionality; evaluate based on your specific compliance, integration, and pricing requirements.

Frequently Asked Questions

Does Fireflies.ai record video or just audio?

Fireflies.ai captures both audio and video from your Zoom meetings. The primary value is in the transcription and summary, but the full video recording is stored in your Fireflies.ai workspace for reference or compliance purposes.

Will meeting participants see the Fireflies.ai bot in the participant list?

Yes, Fireflies.ai appears as a participant in your Zoom meeting, similar to any other attendee. This transparency is important for compliance and ensures all participants are aware the meeting is being recorded and transcribed.

Can I disable recording for specific meetings?

Yes. You can configure Fireflies.ai to skip recording for certain Zoom meetings, or you can manually disable the bot before starting a sensitive call. Most teams set a default behavior (record all meetings) and then make exceptions as needed.

What happens to recordings if I cancel my Fireflies.ai subscription?

Retention policies depend on your subscription tier. Free and trial accounts typically have limited retention (30–90 days). Paid plans offer longer storage windows. Check Fireflies.ai’s current pricing page to confirm retention terms for your plan before relying on the service for long-term compliance archiving.

Disclaimer

Integration features and capabilities may change as both Fireflies.ai and Zoom release updates. This guide reflects the integration as of its publication date. Always verify current functionality on the official Fireflies.ai and Zoom integration pages before making deployment decisions. Consult your legal and compliance teams regarding recording and transcription policies, especially in regulated industries or regions with strict consent laws.