Quick Answer: Yes, Microsoft Teams integrates natively with Wrike, allowing you to create and track project tasks directly from Teams conversations without switching applications.
Overview
For teams juggling communication and project management across multiple tools, context-switching becomes a productivity drain. The native integration between Microsoft Teams and Wrike bridges that gap by letting you turn conversations into actionable tasks and monitor project progress without leaving your Teams workspace.
This integration is particularly valuable for organizations already invested in the Microsoft 365 ecosystem that want to centralize task management without abandoning their existing communication hub. Whether you’re discussing a client deliverable in a channel or collaborating on a sprint in a group chat, you can instantly create a Wrike task and assign it to team members—keeping momentum and accountability intact.
How the Integration Works
- Task Creation from Teams: Use the Wrike app within Teams to create new tasks directly from conversations. Simply reference the discussion, add task details, and assign ownership without navigating away from Teams.
- Task Assignment & Ownership: Assign tasks to team members and set deadlines, priorities, and custom fields—all within the Teams interface. Assignees receive notifications in both Teams and Wrike.
- Task Status Tracking: View and update task status, add comments, and track progress from Teams. Changes sync bidirectionally, so updates in Wrike appear in Teams and vice versa.
- Notifications & Alerts: Receive Wrike notifications in Teams for task assignments, due dates, and status changes, keeping your team informed without email overload.
- Project Context: Link tasks to specific Wrike projects and portfolios so team members understand how their work fits into larger initiatives.
Key Features & Capabilities
1. Instant Task Creation from Chat: Convert a Teams message or discussion thread into a Wrike task with a single click. Preserve context by embedding the original conversation details into the task description.
2. Collaborative Task Management: Assign tasks, set priorities, and add due dates without leaving Teams. Team members can see who owns what and when it’s due, reducing confusion and duplicate work.
3. Real-Time Status Updates: Update task progress, mark items complete, or change priorities directly in Teams. Your Wrike project board reflects these changes instantly, keeping everyone aligned.
4. Integrated Notifications: Receive task-related alerts in Teams instead of managing separate email notifications. Reduce notification fatigue by consolidating updates in one place.
5. Bidirectional Sync: Changes made in Wrike (status updates, comments, assignments) automatically appear in Teams, and vice versa. No manual syncing or duplicate data entry required.
6. Project & Portfolio Visibility: Link tasks to Wrike projects and portfolios directly from Teams, giving team members visibility into how their work contributes to larger strategic goals.
Setup Difficulty
Rating: Easy (5–10 minutes, no coding required)
Setup involves installing the Wrike app from the Microsoft Teams app store and authenticating your Wrike account. Once installed, the app appears in your Teams sidebar, and you can immediately start creating tasks. No API configuration, webhooks, or developer involvement is needed. Teams administrators may want to pin the app to the sidebar for team-wide visibility, but this is optional.
What You Should Know Before Implementing
Licensing Requirements: Both Microsoft Teams (typically included in Microsoft 365 subscriptions) and a Wrike account are required. The integration works across all Wrike pricing tiers, though some advanced features may be limited to higher-tier plans.
Permissions & Access: Users must have appropriate permissions in both Teams (member or owner of the team/channel) and Wrike (access to the projects where tasks will be created). Admins should review access controls to prevent unauthorized task creation or data exposure.
Mobile Considerations: The integration is fully functional on Teams mobile apps, allowing remote and field teams to create and update tasks on the go.
Data Retention: Tasks created through Teams are stored in Wrike and follow your organization’s retention policies. Deleting a task in Wrike removes it from Teams, but the original Teams message remains.
Alternatives & Workarounds
If the native Teams-Wrike integration doesn’t fully meet your needs, consider these alternatives:
- Zapier or Make (formerly Integromat): Use these automation platforms to create more complex workflows between Teams and Wrike—for example, automatically creating a Wrike task when a Teams message contains specific keywords, or posting Wrike status updates to a Teams channel on a schedule.
- Power Automate (Microsoft): Build custom workflows using Power Automate to trigger Wrike task creation based on Teams events, or sync Wrike data into SharePoint lists for broader visibility.
- Alternative Project Management Tools: If Wrike’s Teams integration doesn’t align with your workflow, consider tools like Asana, Monday.com, or Azure DevOps, which offer similar or more extensive Teams integrations.
Common Implementation Challenges
Challenge: Users forget to create tasks in Wrike and instead just discuss work in Teams.
Solution: Establish a team norm or channel guideline that requires task creation for any actionable items. Pin the Wrike app in Teams and include task creation in your team’s definition of done for discussions.
Challenge: Task duplication between Teams conversations and Wrike.
Solution: Designate one person or role (e.g., project lead) to create tasks in Wrike. Use Teams channels as discussion spaces, but route all task creation through the Wrike app to maintain a single source of truth.
Challenge: Limited visibility into project timelines and dependencies from Teams.
Solution: Use the Wrike app to view task status and basic details, but direct team members to the full Wrike interface for Gantt charts, dependencies, and portfolio-level planning.
Frequently Asked Questions
Can I create tasks in Wrike and have them automatically appear in Teams?
The integration supports creating tasks from Teams into Wrike. For tasks created directly in Wrike to appear in Teams, you would need to use a third-party automation tool like Zapier or Power Automate to set up that workflow. The native integration is primarily one-way (Teams to Wrike), though updates and comments sync bidirectionally once a task is created.
What happens if I delete a task in Teams or Wrike?
If you delete a task in Wrike, it is removed from Teams as well. Deleting the task reference in Teams does not delete the task in Wrike—only the link is removed. Always delete tasks in Wrike to ensure they’re fully removed from both systems.
Can multiple teams use the same Wrike account through Teams?
Yes. Multiple Teams channels and team groups can be connected to the same Wrike workspace. However, each user must have a valid Wrike account and appropriate permissions to create and manage tasks in the shared workspace.
Does the integration work with Teams bots or automated workflows?
The native Wrike app in Teams does not natively support bot-triggered task creation. For automated task creation based on specific triggers (e.g., a Teams message with a certain keyword), use Power Automate or Zapier to build custom workflows.
Disclaimer
Integration features and capabilities may change as Microsoft and Wrike release updates. This article reflects the integration as of the time of writing. Always verify current functionality and supported features on the official Wrike and Microsoft Teams documentation pages before making deployment decisions.